How to arrange for meals and choose best meeting rooms?

Plan conventional meals and avoid exotic dishes. This way you’ll please nearly everybody. Never cater to the gourmets. Strive to satisfy Mr. Average Salesman. “The last time we had a ‘blowout’ we arranged for Cornish game-hens,” said a Newark man. “We later learned that most of the men wanted steaks even though the steaks were less expensive. And even though they’d been eating steaks at nearly every meal.” So give them what they want, not what they should want.

Is your meeting on Friday? If so, some will want fish. How about ham-anyone object?

You must pay for the number of plates guaranteed or the number of plates served-whichever is greater. This is standard procedure. Experience has shown that a few people miss organized meals. There’s always someone who can’t kick himself out of bed in time for breakfast. Another can’t tear himself loose from the bar at noon. Two more excuse themselves before dinner so they can “do the town.” One gets sick. Still another is called home by an emergency. Why guarantee that everyone will show for every meal? Reduce the guarantee figure by 8 or 10 percent. You’ll save money. You won’t have to pay for food that “goes begging.”

If everyone does happen to show, there’s no harm done. The hotel will be prepared to serve 10 percent more than the number guaranteed. This also is standard procedure.

How to Choose the Best Meeting Room

The best room is a little longer than wide and has no columns to block vision and segregate the audience. “The architects who design columns in meeting rooms should have to sit behind them,” a salesman ruefully declared. “It’s no fun.” The ceiling should be high enough that visuals can be shown to good advantage. If a chandelier is in the way, perhaps it can be removed. Inquire and see.

Low ceilings are also to be avoided since they tend to depress an audience. “I feel boxed in,” is the way one fellow expressed it. “It’s not so bad at first, but it gets ‘old’ real quick! As the day progresses you get a worried feeling. There’s no relief until you leave the room. It’s as bad as being on a crowded elevator.” Use a room that has entrances and exits in the rear. Reason: late arrivals and early departures will not be so distracting.

Naturally, the room should be large enough. But it should also be small enough small enough that it’s comfortably filled. Vacant space and empty chairs are deadly. Dressing room screens can be used to reduce the meeting area. It’s better, though, to select a room of the right size in the first place. “I’d rather have a few people standing than a lot of empty chairs/’ said an advertising account executive. “It leaves the impression the meeting is so important that everyone wants to get in on it.”

Keywords: Sales, Marketing, Business, Sales Training

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